The Midland Ophthalmological Society Privacy Policy

Effective Date: 22/10/2018
Modified Date: 15/08/2024

Welcome to The Midland Ophthalmological Society Privacy Policy. This policy outlines how we collect, use, store, and protect your personal information. Please take a moment to read this carefully, as it explains how we handle your data.

1. Our Identity

1.1 We are The Midland Ophthalmological Society, a registered charity in England and Wales with charity commission number 1040668.

1.2 You can contact our secretariat at The Midland Ophthalmological Society, Miss Juliette Helen Edwards, 8 Verstone Croft, Northfield, Birmingham, B31 2QE, United Kingdom.

1.3 Our roles include both data controlling and processing of personal data, with a designated Data Protection Officer located at our registered address.

1.4 Our website is https://midophth.com.

2. Information Collection

2.1 We collect your data based on the following legal grounds:

  • Consent: When you consent to receive communications.
  • Contractual Obligations: To perform our agreement with you, such as processing orders.
  • Legitimate Interests: For improving services, preventing fraud, and understanding user preferences.
  • Legal Obligations: To comply with legal requirements.

2.2 We collect personal information when you fill in forms on our website, register an account, make purchases, or request services.

2.3 We also gather information when you report issues or interact with us through correspondence.

2.4 Technical data such as browser type and viewed pages is collected for internal purposes, including marketing and security.

2.5 We act as a data processor on behalf of our customers, only processing data based on their instructions.

3. How We Use Your Data

3.1 Your data is used for:

  • Processing orders and account creation.
  • Handling inquiries and delivering content.
  • Conducting marketing and analysis.

3.2 We use your contact information to provide relevant services or products and to inform you about changes.

4. Data Storage and Retention

4.1 Your data is stored within the European Economic Area (EEA).

4.2 Occasionally, personal data may be transferred outside the EEA, with appropriate safeguards.

4.3 Data is retained as long as necessary and securely deleted or anonymized once no longer needed.

5. Your Data Rights

5.1 Under GDPR, you have the right to access, correct, erase, or object to the processing of your data.

5.2 You can exercise these rights by contacting us via our website or registered office.

6. Data Sharing

6.1 We share data with third parties only when necessary, such as for payment processing or service delivery.

7. Data Breaches

7.1 In the event of a data breach, we will promptly inform affected parties and take appropriate measures.

8. Cookies and Tracking

8.1 We use cookies to enhance your experience on our website, including for personalised service and marketing. View our cookie policy to see what we use cookies for.

Cookie Settings

9. Third-party Links

9.1 Our site may contain links to other websites; we are not responsible for their privacy practices and encourage you to review their policies.

10. Policy Changes

10.1 We may update this policy and will notify you of significant changes.

11. Accessibility

11.1 We are committed to making this policy accessible to all, including those with disabilities. Contact us if you need this policy in an alternative format.

12. Contact Us

12.1 For questions or concerns about our privacy policy, contact us via our website or at our registered office address.